Tech Tricks to Being a Better Student: Microsoft Office Shortcuts
Apr 27, 2011
The Education Techie writes about tech tools that can help students and teachers. In this series, the Techie will share some tips for using technology to become a better student. Today, we'll share some keyboard shortcuts for Microsoft Office.
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How Will This Help?
If you're the type who doesn't like to break focus once you get 'in the zone,' these keyboard shortcuts might be useful to you. They allow you to keep your focus on the document without having to reach for the mouse and click on menus or icons. If memorizing the shortcuts is going to be an issue, you can always print them out and attach them to your computer. You'll memorize them eventually, and the time saving, focus preserving effect will be welcome. As an added bonus, most of these shortcuts can be used elsewhere on the computer, including in many Internet browsers.
This list of shortcut commands is officially connected to Microsoft Office 2010 for Windows. However, most of the commands apply in other versions of Office, including those for Mac. Give them a try - you might end up saving yourself some valuable time while completing assignments.
The Commands
A little orientation to the commands: CTRL refers to the control key, and unless specified, these commands require you to press the listed keys simultaneously. For many of the commands, Mac users can replace CTRL with the command key. There are, of course, many more key commands than what I've listed here. This list is curated to focus on the commands that are most commonly used for academic purposes like writing research papers.
| Function | Key Combination | Function | Key Combination |
|---|---|---|---|
| Undo | CTRL Z | Redo | CTRL Y |
| Copy | CTRL C | Cut | CTRL X |
| Paste | CTRL V | Check word count | CTRL SHIFT G |
| Bold font | CTRL B | Italic font | CTRL I |
| Underline font | CTRL U | Change font | CTRL SHIFT F |
| Single spacing | CTRL 1 | Double spacing | CTRL 2 |
| 1.5 spacing | CTRL 5 | Add footnote | ALT CTRL F |
| Add endnote | ALT CTRL D | Add entry to table of contents | ALT SHIFT O |
| Move one paragraph up | CTRL Up Arrow | Move one paragraph down | CTRL Down Arrow |
| Left align paragraph | CTRL L | Remove paragraph formatting | CTRL Q |
| Move cursor one word to the right | CTRL Right Arrow | Move cursor one word to the left | CTRL Left Arrow |
| Add em dash | ALT CTRL Minus Sign | Add en dash | CTRL Minus Sign |
| Add line break | SHIFT ENTER | Add page break | CTRL ENTER |
| Delete one word to the left | CTRL Backspace | Delete one word to the right | CTRL Delete |
| Create new document | CTRL N | Save document | CTRL S |
| Print document | CTRL P |
This is the second article of a series in which the Education Techie will share some tips with students. Previously, the Techie talked about effective searching. Stay tuned for more tips this week!
