What Does an Event Coordinator Do?

Event coordinators, also known as event planners, work behind the scenes to organize every aspect of an event, from seating to speakers. If you choose this career path it will be your job to see that everything comes off without a hitch! Read on to learn more. Schools offering Hospitality Management degrees can also be found in these popular choices.

Event Coordinator Overview

As an event coordinator, you'll work with clients to find out what they expect of their event. After that, it's your job to coordinate the necessary people and materials to make sure your client's vision becomes a reality. To do so, you'll need a combination of business savvy and time management skills.

You may also need to travel frequently to scout event locations, according to the U.S. Bureau of Labor Statistics (www.bls.gov). Because event coordinators must attend an event to see that all the details are in place, you may also have to put up with irregular work schedules and long days, as the job demands. Specialty areas within this field include meeting planners, corporate event planners, convention planners and wedding planners.

Meeting Planner Job Duties

Also known as corporate event or convention planners, meeting planners scout, select and negotiate contracts for appropriate event locations, such as conference rooms and convention halls. You may also need to register business clientele once they arrive or distribute surveys after the event to gauge its success, according to the BLS. Some events require planners or coordinators to create a marketing strategy that will attract potential attendees. Other tasks could include obtaining communications equipment, such as speakers or public announcement systems, and securing gift bags, VIP areas or green rooms.

Wedding Planner Job Duties

Wedding planners also help their clients select an appropriate location for their event, such as banquet halls or dining rooms. Additional responsibilities include working with attendees to ensure they have hotel and transportation accommodations. You may also find yourself scheduling catering and entertainment services or making seating arrangements. Wedding planners are expected to act as a buffer between these vendors and the wedding party. As a wedding planner, you may find interpersonal communication and negotiation skills to be especially valuable.

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